Data protection

The Data Protection Act (external website) allows you to find out what information about you is held on computer and in some paper records. This is called the right of subject access and includes facts and opinions expressed about you.

How to make a request for information

If you think you need to check what personal data is held on you, please complete the subject access request form [pdf | 304KB].

You may also need to pay a fee of £10 to enable us to undertake a search of our systems and records.

We aim to supply the information within 28 days (not the statutory 40 days) after receiving your request, the fee, proof of your identity and sufficient information from you to help locate the information you require. Your request should include:

  • your present address
  • two forms of identification such as your current council tax or a utility bill, your birth certificate, passport or driving licence
  • or at least two other similar items including your name, address and/or photograph
  • details of the information you wish to access: this will help avoid delays in locating the information you want

Where the £10 charge applies, you must pay this before we start to search for your information.

Once your information has been gathered we will invite you to look at it in the presence of a member of staff. If you are not able to visit the Council, we will send it to you by Recorded Delivery.

Please send your request to:

Email: access2information@wycombe.gov.uk

or by post to:

Information Officer
Wycombe District Council
Queen Victoria Road
High Wycombe
Bucks HP11 1BB

Telephone: 01494 461 000

Data protection padlock symbol

This padlock symbol from the Information Commissioner's Office makes people aware that their information is being collected and processed in line with the Data Protection Act.

We use this symbol where we require you to give information about yourself.

Fair processing notice

We are required by law to protect the public funds we administer. We may share information provided to us with other bodies responsible for auditing or administering public funds, in order to prevent and detect fraud.

The Audit Commission appoints the auditor to audit our accounts. It is also responsible for carrying out data matching exercises.

What is data matching?

Data matching involves comparing computer records held by one body against other computer records held by the same or another body to see how far they match. This is usually personal information. Computerised data matching allows potentially fraudulent claims and payments to be identified. Where a match is found it indicates that there is an inconsistency that requires further investigation. No assumption can be made as to whether there is fraud, error or other explanation until an investigation is carried out.

Participation in data matching

The Audit Commission currently requires us to participate in a data matching exercise to assist in the prevention and detection of fraud. We are required to provide particular sets of data to the Audit Commission for matching for each exercise.

See Audit Commission: National Fraud Initiative (external website).

The use of data by the Audit Commission in a data matching exercise is carried out with statutory authority under its powers in Part 2A of the Audit Commission Act 1998. It does not require the consent of the individuals concerned under the Data Protection Act 1998.

Registration

The Data Protection Act 1998 requires every data controller, for example, Wycombe District Council, which process personal information to register with the Information Commissioner's Office unless the individual or organisation is exempt.

The council has two registrations:

  • Data controller name: Wycombe District Council Registration number: Z5826084
  • Data controller name: Electoral registration officer for Wycombe District Council Registration number: Z5919400

See Information Commissioner's Office: Search the register (external website) to find our registrations.

Code of practice

Data matching by the Audit Commission is subject to a code of practice (external website).