Report sickness absence

Complete the sickness absence form

Your role and responsibilities

If you are unable to work due to ill health, it is your responsibility to phone your line manager before you are due to start work and tell them:

  • why you can’t work, and
  • when you expect to be back.

Emails or text messages are not acceptable. 

You must tell your manager of any absence that is related to an accident or incident at work, as they are required to inform the health and safety officer immediately and complete an incident form. 

While you are off, you should keep in regular contact with your line manager, confirm a likely return date and where appropriate, agree the frequency of contact. 

Recording your sickness absence

Your sickness absence must be reported in accordance with the sickness absence and ill health policy and procedure [link to doc/page]. If you don’t follow the procedure correctly, your occupational sick pay and statutory sick pay may be withheld. 

All absences of more than half a day must be recorded. 

Absent for five working days or less (pro rata for part-time officers)

You must complete a sickness absence form [link to form]. This will normally be sufficient for the payment of sick pay. This must be completed and given to your line manager on the first day of your return from sickness absence leave. 

Absent for more than five working days (pro rate for part-time officers)

You must complete a sickness absence form. This must be completed and given to your line manager on the first day of your return from sickness absence leave.   In addition, a “Statement of Fitness for Work” (or fit note) from your GP is required. The fit note should be provided to your line manager on the first day back from sickness absence leave, or as soon as is reasonably practicable. 

Sickness during annual leave

If you are ill while you are on annual leave, you will be regarded as being on sick leave only if you fully comply with the sickness absence and ill health policy and procedure [link to doc/page].

Your manager’s role and responsibilities

Sickness absence: manager's role