Holiday entitlement for part-time employees

Holiday entitlement calculator

Bank holiday entitlement calculation

When a single bank holiday occurs in a working week a full-time officer has one fifth of the week off, the same principle applies to a part-time worker.

An officer working less than 37 hours must have their working week reduced by one fifth so if you work 25 hours per week then you will be required to work 20 hours (25 minus 1/5 = 20) in the week that a bank holiday falls.

An officer working reduced hours and over five days is straightforward and simply records their normal working hours on a bank holiday.

However for an officer working reduced hours over less than five days the formula is slightly more complex but the principle is the same.

Example

A part-time officer working 22 hours 12 minutes, Wednesday to Friday.

If a bank holiday falls on a Monday without any adjustment to their hours the officer will loose out. To avoid this an officer is entitled to one fifth of their working week to be taken for the bank holiday. To achieve this one fifth in this example 4 hours 26 minutes should be credited to their flex time account as per the example set out below:

Holiday entitlement calculation: example 1
MondayTuesdayWednesdayThursdayFridayTotal

Bank Holiday

Non working day

9.00-12.00

9.00-12.00

9.00-12.00

26:56

13.00-17.30

13.00-17.30

13.00-17.30

4.26

0.0

7.30

7.30

7.30

+ 4.44

When a bank holiday falls on a Friday the officer will still be required to work four fifths of their normal working hours and therefore still accruing one fifth entitlement for the bank holiday. In the example below an officer would enter a credit of 4 hours 26 minutes for the bank holiday Friday.

Holiday entitlement calculation: example 2
MondayTuesdayWednesdayThursdayFridayTotal

Non working day

Non working day

9.00-12.00

9.00-12.00

Bank Holiday

19.26

13.00-17.30

13.00-17.30

0.0

0.0

7.30

7.30

4.26

-2.46

If you require any further assistance please do not hesitate to speak to a member of HR.