New starters: manager's checklist

Manager's should use this checklist for all new starters.

Before the new employee start date

Email to HRstarters@wycombe.gov.uk with completed new user cccount form

First day

Managers must obtain on the first day:

  • relevant qualifications
  • P45/P46
  • proof of work in the UK/ID (passport or full birth certificate)
  • driving licence
  • signed application form

These documents are to be returned to HR on the first day

Stationery

Stationery equipment provided for them to do their role: show them the stationary cupboard

Logins

Request login details for systems:

  • Financials
  • Uniform
  • Shared support services portal
  • HR advisor

First day of the new employee onwards

  • Manager must ask employee to complete and sign acceptable user guidelines
  • Pass to ICT for network account details to be provided
  • Introduce employee to the team
  • Introduce employee to key contacts around the council
  • Provide the employee with information on health safety, for example fire alarms, drills, exits
  • Show the employee where facilities are located (kitchens, toilets, etc), other departments, meeting rooms, etc
  • Introduce the employee to the Empowerme and eTrain systems (how to book annual leave and training courses)
  • Introduce employee to WySpace and show them where the "New Starter" symbol is to find further information on the council (accessed through My employment page)

Update personal details

  • Managers must obtain a photo of the employee needed to their ID card (provided by caretakers)
  • If eligible to parking space, manager must go to parking services following email conformation from HR upon sight of driving licence to complete document
  • Issue Procurement card (if applicable)
  • Managers would need to speak to Procurement to obtain card
  • Manager to look at employees workload allowing for a handover from previous post holder (if applicable) or work through a list of procedures with a ‘buddy’
  • Manager to discuss current upcoming project, etc. applicable to the role
  • Chat through any processes that are used by the team, for example:
    • holidays
    • signing in
    • sickness absence (inform by phone call not text)
    • health matters
    • post and codes

Manager's induction

The following areas relevant for managers only:

  • introduce manager to their team
  • show them Empowerme and eTrain systems (how to book annual leave and training courses)
  • introduce them to collaborative planning (if they have budget responsibilities)
  • schedule monthly probation review meetings (particularly at three and six months)

Communications

Managers should notify new member of staff on:

  • weekly team meetings
  • weekly "one to ones" with new employees
  • monthly reviews (part of performance management)
  • all staff meetings
  • employees should read through contract terms and "green book"