Events protocol

1. Ceremonial events

Whilst it is difficult to specify precisely the difference between ceremonial and civic events, as a general rule, ceremonial events will be more high profile events such as royal visits and events involving a wide range of national or international guests. The category of each event will be determined beforehand.

  • The Chairman or Vice-Chairman of the council will act as host for all events organised by the district council wherever such events take place.
  • Where a ceremonial event is hosted outside High Wycombe, the parish council chairman or town mayor of the parish or town in which the event is held, will automatically receive an invitation to that event.
  • Where a ceremonial event is hosted within High Wycombe, the Charter Trustee Mayor will automatically receive an invitation to that event.
  • Where members of Wycombe District council are invited to ceremonial functions, invitations shall be at the absolute discretion of the Chairman of the council, whose decision it is to which members, and in what capacity they are invited, shall be final.

2. Other civic events

  • Where the Chairman of the council is presenting awards or some other recognition of an individual's achievement, the appropriate cabinet member shall have the right to receive an invitation to any such event.
  • Where the Chairman of the council is presenting awards or some other recognition of an individual's achievement outside High Wycombe, the parish council chairman or town mayor shall, as a matter of courtesy, be invited to any such event.
  • If a parish or town council has assisted in any way, whether financial or otherwise with the organisation of an event, the parish council chairman or town mayor shall be invited to play a formal role in the proceedings.
  • Where photographs or other records are taken of any event, the people to be included within those records shall be at the absolute discretion of the Chairman of the district council.

3. Wearing of chains of office

  • The Chairman of the district council shall wear the Council's chain of office at all ceremonial events.
  • At ceremonial events outside High Wycombe, the parish council chairman or town mayor of that area is entitled to wear that council's chain of office.
  • At ceremonial events within High Wycombe, the Charter Trustee Mayor is entitled to wear that council's chain of office.
  • If parish council chairmen or town mayors, other than those in whose area the event is held, are invited to a ceremonial event, the Chairman of the council will indicate on the invitation whether it is expected that chains of office will be worn.
  • At other civic events, the Chairman of the council will usually wear the council's badge rather than the chain of office.
  • If the Chairman of council is not wearing the chain of office, it will be inappropriate for any parish council chairman, town mayor or the Charter Trustee Mayor to wear a chain of office.
  • Where a parish council chairman or town mayor is also a district councillor and is invited to any ceremonial or civic event in his or her capacity as a district councillor, whether as a member or particular office holder, that member may not wear a chain of office or badge of another council.
  • Where the Charter Trustee Mayor is invited to any ceremonial or civic event in his or her capacity as a district councillor, whether as a member or particular office holder, that member may not wear his or her chain of office.
  • Invitations to members of Wycombe District Council in their capacity as district councillors will be addressed to Councillor XXXXXXXX to avoid any confusion.